The Time You Enjoy Wasting, Is Not Wasted.

WHO

HomeBase offers trusted expertise in Real Estate Business Management. With nearly a decade of proven experience, our system is designed to help agents achieve success with precision and efficiency. We don’t just provide support; we equip agents with the tools they need to excel. At HomeBase, we take pride in creating the foundation for your success, so you can focus on what matters.

HOW

This monthly subscription is designed to save you time. By handling your operational and administrative tasks, we free you from the complexities of hiring, training, and managing payroll, so you can focus on serving your clients.

You’ll have access to a skilled business coordinator Monday to Friday, along with a powerful CRM tool to keep your business organized and running smoothly. This means you can rest assured knowing everything is taken care of, while you focus on what drives your business forward. We take care of the details, you spend your energy on what matters most.

Let’s make your life easier, so you can do more of what you want.

WHAT WE DO (SELLERS)

PRE-LISTING / LISTING / OFFERS / ACCEPTED OFFERS / SUBJECT REMOVAL / CLIENT RETENTION

PRE-LISTING

  • Order and save Title Search

  • Send client onboard email asking for specifics for Fintracs

  • Prepare listing paperwork package in Webforms

  • Preparing the Residential Data Input form

  • Complete Land Owner Transparency (LOTR) searches

  • Complete Politically Exposed Person form (PEP)

  • Complete Fintrac forms

  • Complete Corporate Fintrac forms (if seller is a company)

  • Complete Beneficial Owners Record (if seller is a company)

  • Perform all BC Online searches for Company Summary, Notice of Articles, etc. (if seller is a company)

  • Book floor planners, photographers, videographers, stagers, home inspectors, cleaners directly with client and service providers

LISTING

  • Create client file in Dropbox with appropriate folders and all paperwork

  • Prep data input - we will prepare the data input for you to review and make any changes. We will load your listing and save it as a Partial Listing in Paragon

  • Order Strata documents

  • Order Strata Plan

  • Check for New Home Warranty document with Registry

  • Check Title for name accuracy and for any duplicate title, transfers, or pending applications

  • Order Terra Firma (If you have an account)

  • Put Terra Firma and Title documents into client file in Dropbox

  • Schedule Sign Post Install (company of your choice)

  • Finalize data input with any measurement changes, direction of offers, etc

  • Prepare disclosures for signatures in Digisign- will send to client 

  • Thoroughly check Multiple Listing Contract, Data Input, Fintracs, PEP, LOTRS, and disclosures

  • Upload through Skyslope

  • Upload photos and virtual tour to Paragon

  • Upload Title, PDS, MLD and Strata documents including Strata plan to Paragon

  • Update Touchbase with any showing schedule, notes, confirmations, etc.

  • Process any amendments, cancellations and/or re-lists moving forward

  • Organize and review Strata documents to confirm completeness and accuracy

  • Ensure accuracy of listing once Live on MLS- ensuring geocode is correct and client is set up on portal

OFFERS

  • Prepare seller counter offers as needed

  • Prepare seller Disclosure of Expected Remunerations as needed

ACCEPTED OFFERS

  • Check over all paperwork

  • File all paperwork, including any rejected offers, into client file in Dropbox

  • Upload all final documents to Skyslope

  • Complete Rennie Commission Calculator and upload to Skyslope

  • Send any necessary documents to the other agent

  • Coordinate ordering any applicable documents (updated strata documents, site survey, city documents, title documents, etc)

  • Prepare Subject Removal in Webforms if there is a Seller subject

  • Send email to agent to review Checklist in Skyslope to see what has been completed and what still may need to be done

SUBJECT REMOVAL

  • File Subject Removal, signed PDS, signed Title, copy of deposit, etc into client folder in Dropbox

  • Upload all documents to Skyslope and update Commission Calculator 

  • Request lawyer information from buyers agent and client and update in Skyslope

  • Schedule removal sign post

MISC

  • File any ongoing paperwork of date changes, extensions, lawyer information, etc

  • Ensure MLC expiry dates are in calendar

  • Client Retention: Our proven system covers reminder emails for completion and possession for clients, important calendar reminders, google review emails and more

CLOSING

  • Ensure Rennie has all necessary documents and information

WELCOME TO 60% OF YOUR TIME BACK.

WHAT WE DO (BUYERS)

PRE-OFFERS / ACCEPTED OFFERS / SUBJECT REMOVAL / CLIENT RETENTION

PRE-OFFERS

  • Prepare Buyer offer packages in Webforms as needed

  • Prepare folder in Digisign/Skyslope

ACCEPTED OFFERS

  • Check over all paperwork

  • File all paperwork into client file in Dropbox and Skyslope

  • Complete Land Owner Transparency (LOTR) searches

  • Complete Politically Exposed Person forms (PEP)

  • Complete Fintrac forms

  • Complete Corporate Fintrac forms (if buyer is a company)

  • Complete Beneficial Owners Record (if buyer is a company)

  • Perform all BC Online searches for Company Summary Notice of Articles, etc. (if buyer is a company)

  • Upload documents to Skyslope

  • Complete Commission Calculator and upload to Skyslope

  • Send any necessary documents to the other agent

  • Coordinate ordering and sending documents (Strata Documents, Site Survey, Title documents, PDS, etc)

  • Prepare Subject Removal in Webforms

  • Prepare Receipt of Funds in Webforms

SUBJECT REMOVAL

  • Complete Receipt of Funds form

  • File Subject Removal, signed PDS, signed Title, Receipt of Funds, copy of deposit etc into client folder in Dropbox

  • Upload all documents to Skyslope

  • Update Commission Calculator and upload to Skyslope

  • Send email to agent to review Checklist in Skyslope to see what has been completed and what still may need to be done

MISC

  • File any ongoing paperwork of date changes, extensions, lawyer information, etc

  • Client Retention: Our proven system covers reminder emails for completion and possession for clients, important calendar reminders, google review emails and more

CLOSING

  • Ensure Rennie has all necessary documents and information

Seek Growth.

Cherish Every Moment.

Value Depth Over Breadth. 

CLIENT RETENTION

IMPORTANT DATES FOR BOTH SELLERS AND BUYERS

  • Clients added into CRM with addresses and linked to their Opportunity

  • Clients Birthdays added into CRM Calendar 

  • Purchase & Sale Anniversaries into CRM Calendar

  • Add Subject Removal date into CRM calendar

  • Add Completion date into CRM calendar

  • Add Possession date/time into CRM calendar

  • All Opportunities added to CRM for agent to review

CLIENT EMAILS

  • All emails will be drafted and sent to client and you will be cc’d

  • New Listing Seller Email 

  • Accepted Offer Seller 

  • Accepted Offer Buyer

  • Firm Deal Seller

  • 3 week reminder before completion- Seller/Buyer

  • 1 week reminder before possession-Seller/Buyer

  • Firm Deal Buyer 

  • Completion Seller 

  • Completion Buyer

  • 1 week review post possession- asking for Testimonial/Google Review- Seller/Buyer

CLIENT CARDS

  • Christmas Cards

  • Anniversary Cards

  • Birthday Cards

do you really want to become an employer?

SALARY

  • Base Salary or Hourly Wage: The average salary for an executive assistant in British Columbia typically ranges between $55,000 to $80,000 per year, depending on factors such as the level of experience, the size of the company, and specific job responsibilities.

  • Overtime Pay: Employees are entitled to overtime pay of 1.5 times their regular wage for hours worked over 8 in a day or 40 in a week.

BENEFITS

  • Health and Dental Insurance: Many employers offer extended health, dental, or vision insurance, which can be either partially or fully subsidized by the employer.

  • Pension Plans or RRSP Contributions: Employers may offer pension or retirement savings plans, either through mandatory or voluntary employer contributions.

  • WorkSafeBC (Workers' Compensation Insurance): Employers must register with WorkSafeBC and pay premiums based on the industry’s risk classification and the size of the payroll. The rate varies by sector.

Vacation / PAID LEAVE

  • Vacation Pay: Employees are entitled to a minimum of 2 weeks of vacation (4% of gross earnings) after completing one year of employment.

  • Paid Sick Days or Other Leave: Employers may provide paid sick days or other forms of paid leave, although this is not legally required in BC (except in specific circumstances such as family leave).

COSTS

  • Training and Onboarding: Costs associated with training new employees or providing ongoing professional development.

  • System and Process: Costs associated with CRM software, system integration and developing a streamlined (ever changing) process.

  • Office Space and Equipment: Employers need to account for the cost of providing employees with office space, computers, and other necessary equipment.

  • Hiring Costs: Expenses related to advertising job openings, conducting interviews, and possibly using recruitment agencies.

MORE COSTS

  • Payroll Administration: Costs related to managing payroll systems, such as accounting or HR software, or hiring third-party payroll services.

  • Severance or Termination Costs: In the event of layoffs or termination, employers may be required to pay severance depending on the employee's tenure and contract terms.

ENERGY

  • Your energy is best spent elsewhere.

STRATEGIC INVESTMENT

Save yourself 100% of the energy it would cost to hire an employee.

Our mission is to empower real estate agents by providing expert business management solutions, simplifying operations, and offering the tools needed to succeed. We handle the administrative complexities, so agents can focus on building relationships and growing their business.

Price is based on a tiered structure and number of transactions done annually.

  • $2300 /Month plus GST.

  • $3300.00 / Month plus GST.

  • $4300 / Month plus GST

  • $5300 / Month plus GST

  • $6300 / Month plus GST

recalibration throughout the year

  • Initial price based on transactions done in the previous 12 months.

  • At the 3 month mark we see what the 3 month number of transactions would average to over a year. If it is plus or minus 1 tier, then the rate stays the same. If it is plus or minus more than 2 tiers then the tier is adjusted by 1. (Example, if a person is in tier 3 and in the first 3 months they did 13 transactions. That is equivalent to 52 transactions in a year which would be tier 5 which is 2 tiers higher. Their rate would then bump up to tier 4.

  • At the 6 month mark we look at the 12 month average again based on those 6 months. We then re-calibrate to the appropriate tier. In the example above, if over 6 months that person has done 26 transactions they will go to tier 5. If they only ended up doing 20 transactions, they would stay at tier 4 and if they just did 16 transactions in the 6 months they would drop back to tier 3.

  • At the nine month mark step 2 is repeated.

  • At the one year mark, step 3 is repeated.

  • Process to be aligned with the calendar year. If a person starts in June, we do these steps through the end of that calendar year, but then starting in January we start fresh again so that each year (after the first partial year) costs are evaluated for January 1, April 1, July 1, November 1, etc.

NOTABLE FEES

  • The total cost to be paid to Homebase Admin Inc. by the agent for the services shall be paid in accordance with the Agreement

  • Late fees will delay paperwork and will be subject to late fees

  • Prices are PLUS GST and subject to change. Minimum price increases of 4% per year

  • Historical contacts can be added into CRM and/or birthdays and anniversaries into calendar but there is an additional startup cost depending on the number of contacts

  • Additional costs for stationary

CANCELING THE SUBSCRIPTION

  • The agent or Homebase Admin Inc. may terminate the agreement at any time. Cancellation of the contract by the agent must be done through written notice with a minimum of 30 days notice

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Click here to schedule a thirty minute call

ASHLEY BRECKWOLDT

HOMEBASE ADMIN  INC. FOUNDER  / MOM /  WIFE / YOGI / DOG LOVER / SURFER / FOODIE / WINE SNOB / TRAVELER / PROBLEM SOLVER